How to Take G Suite Email Backup to Office 365?

Migration between multiple platforms is a common task these days. Every other user or organization is now switching from one email client to another to experience more advance features and GUI. G Suite to Office 365 is one of the popular migration procedure that most of the users are opting.

Many businesses are transferring their entire collaborative application from G Suite to Office 365 online. Thus, when such type of switching arises, a need occur of a method or technique which could help to export old data into new app. So, in the below article we have discuss a complete guide that will help to move G Suite data to Microsoft 365 mailboxes.

Multiple Ways to Take G Suite Email Backup to Office 365

The process can be performed using Exchange Admin Center (EAC) and PowerShell. The PowerShell command is complex and need attention when utilizing it. Thus, we require EAC approach to import mails from Gmail to Office 365. Just follow the instructions and complete the whole process.

Method 1. Using Exchange Admin Center (EAC)

Step 1. All Mailbox Listing

First, it is necessary to create mailbox list in G Suite domain which need to be imported. And, in order to implement it, follow the steps:

Note: The size of the list should be approx. 10 MB.

1. Navigate to Google Admin Console and login with admin account.
2. When account gets validated, click Users as appearing in screenshot.
3. User ID displaying with last login details. Now, note down all Email IDs.
4. After writing user email addresses, go to Office 365 admin account.
5. Go to Users, choose Active Users. Under User Name section, view all the details listed as it will be required later during the process.
6. Open Excel Application, create a table as shown in the image below. Create three columns for Email Address, User Name and Password. Now, in the section of email address, mention all the email IDs included in Microsoft 365. After this, specify login user name and password in Username and Password section.
7. Save all the details in CSV.

Step 2. Create Gmail connection with Office 365

It is important to create Gmail Google Apps connection with Microsoft 365 account to migrate emails. Follow the below instructions that is need to be implemented to generate a network.

1. Visit Exchange Admin Center.
2. Go to Recipients, and choose Migration.
3. Select Migration endpoint and click More.
4. Go to New icon (…) to generate new Migration endpoint.
5. Select IMAP from next page.
6. Another page appears of IMAP migration configuration on the browser. Only mention imap.gmail.com in IMAP Server Setting option.

Tip: Make sure that other default settings stay as it is.

1. Click Next button and generate connection between Gmail and Microsoft 365.
2. When both accounts get connected, a dialogue box will pop-up in which you need to specify general information.
3. Enter desired name for migration endpoint and leave other tabs blank. Click New.

Step 3. Process Batch Migration

The steps will prove beneficial when there is a need for G Suite/Gmail backup to Office 365 in a single time. Follow the below steps to do this:

1. Go to Exchange Admin Center (EAC) with the help of browser.
2. When it gets opened, choose Exchange appearing on left-side of screen.
3. Select IMAP Migration and hit Next.
4. Microsoft 365 will now verify different factors file that should be in CSV. Rows need to be equal to 50,000 or less etc. If file don’t follow any parameters, then error message will be created. Otherwise, all mailboxes of Gmail account will appear on the screen.
5. Click Next.
6. In section of Set the migration endpoint, you are required to pick earlier created migration endpoint.
7. From IMAP migration configuration page, choose default value and hit Next.
8. Give relevant name for migration batch. In case you need to discard few folders from export task, then just enter folder name in Exclude Folder box and hit Next.
9. From Start the batch window, execute each and every information sequentially.
10. Now, share export reports by selecting Browse button. Alternatively, a user can navigate to Properties option and see the entire file.
11. Select Automatically start the batch and press New button to start G Suite to O365 migration.

Method 2. Using Direct Professional Third Party Solution

Gmail Backup Tool is an advance way out to take G Suite email backup to Office 365 with attachments accurately. The application is operable by all users and organizations. No technical skills needed. Moreover, the software not only backup G Suite emails to Office 365 but also allows to take G Suite backup in PST, PDF, MSG, EML, MBOX, Exchange Server, IMAP Server and more. Gmail Backup Tool also takes care of entire formatting properties and folder structure. Follow the steps to understand the process:

Step 1. Download, open and run Gmail Backup Tool on Windows.

Step 2. Choose G Suite from the left pane of the tool.

Step 3. Enter G Suite login details and click Login.

Step 4. All Mailbox list of G Suite account start appearing on the screen.

Step 5. Navigate to Select Saving option and select Office 365.

Step 6. Enter Office 365 details, set filters and click Backup.

Process quickly starts and directly take G Suite email backup to Office 365.

Conclusion

The articles has discussed different ways to take G Suite email backup to Office 365 account. A user can choose the desirable solution and perform the required process. However, Gmail Backup Software is a recommended app by users as it saves lot of time and allows to backup number of emails in a single time without damaging data originality.